Portfolio reporting that starts with clean data
Every reporting tool treats your portfolio companies as a data source. Kolis treats them as users, standardises whatever they send, and makes the figure your investor sees the figure the company filed.
Built for European mid-market private equity. English and French, GBP, EUR and USD.
The same line item, as five companies actually filed it.
The partner dashboard. Every holding standardised and comparable, with filing status per company.
Three things a dashboard cannot do
Portfolio monitoring tools show a fund its own numbers. These are the parts underneath that, and they are the reason the numbers can be trusted.
Nothing rewrites a filed figure. Not even you.
The filing table is append only. A correction files a new row and keeps the original, in every role including the fund's own. A dashboard sitting on an editable table cannot say this, and most of them are.
The company that files gets something back
Filing takes minutes, partial submissions are accepted, and reminders come from the system rather than from a person. Every tool that treats the portfolio company as a source is why data collection stays broken.
Standardising, not just displaying
Figures arrive from QuickBooks, Sage, Cegid, a spreadsheet or a PDF, and are mapped into one schema. Where a mapping is too ambiguous to assume, it is flagged instead of guessed.
One dataset. Three audiences who should not see the same thing.
Your team, your investors and your portfolio companies each get a surface built for what they actually do.
Investors get a position, not a PDF
Capital account, TVPI, DPI, net IRR, the fund's holdings and the report archive. Headline performance, deliberately not ledger detail.
- No cash balances
- No receivables or payables
- No portfolio company net debt
Companies file in minutes
Attach the management accounts and the figures are read out and filled in, or type them. Partial submissions are accepted and corrected later, because most of the resistance is reluctance to send something non-final.
- Reminders sent by the system, not by a person
- A submitted, pending and overdue board everyone can see
Three problems get called the same thing.
One of them is software.
Reporting tools tend to promise all three. A practitioner spots the overclaim in about thirty seconds, so here is the split as we see it.
The compilation chase
A partner waits while somebody manually assembles figures that already exist, in five formats, by hand, every quarter.
Closing lag
The company has not closed its books. A live feed reflects stale data faithfully. What Kolis adds is visibility into whether the books are current, which nobody has today.
Willingness
The CFO has not prioritised it. That is governance, not tooling. Kolis can make compliance cost five minutes instead of two hours, and take the chasing off a person.
Where the work actually is
Pulling figures out of one accounting system is a fortnight of work for a competent developer. Everything that makes them useful to a fund is the rest of it.
Every system, not one system
A fund holds several companies across QuickBooks, Sage, Cegid, Excel and emailed PDFs. An integration with one of them covers one of them.
Mapping, not extraction
Getting figures out is the easy part. Mapping inconsistent charts of accounts into a comparable schema is the work.
A second system for investors
Capital accounts, IRR and MOIC, document distribution, bilingual output, and access control strict enough that an investor cannot see a portfolio company's cash position.
It has to keep working
APIs version, tokens rotate, providers change review requirements, companies switch accounting systems. Someone owns that permanently, or it stops being true.
Built so the number an investor sees is the number the company filed
Append only
No filed figure can be rewritten or deleted, in any role. A correction files a new row and the original is retained.
Isolation in the database
Per-fund separation enforced at the data layer rather than in the application, so a fault in a page cannot cross a fund boundary.
Audited before any real data
No client data enters the system until an independent reviewer has audited the isolation and signed it off in writing.
Kolis is in pilot
We are working with a small number of European mid-market funds. If reporting season costs your team more than it should, we will show you the working product rather than a deck.